Assistant to the Executive Director

Fast-paced non-profit association seeks a resourceful, energetic and professional individual to assist with administrative tasks and support projects pertaining to the Boston Bar Association and Boston Bar Foundation leadership and support other projects and programs as assigned. The position is writing intensive and requires producing minutes and memoranda for initiatives and special projects, as well as undertaking research assignments. While this is an entry-level position with a wide range of administrative duties, an intelligent and motivated self-starter will have many opportunities to take on challenging assignments and grow professionally.

Responsibilities include:

  • Perform all administrative duties, scheduling, record-keeping and support related to BBA and BBF executive leadership-level meetings and processes (e.g. BBA Council, BBF Board of Trustees, BBA and BBF Executive, Nominating and Audit Committees, BBF Grants Committee and BBA Finance Committee), as well as external meetings and appointments.
  • Support all BBA and BBF appointment processes, including appointments to sections, standing and ad hoc committees, and task forces.
  • Support BBA and BBF board orientation and strategic planning, Section and Committee orientation, leadership retreat and other leadership functions and events.
  • Assist with research, writing and liaison tasks supporting select BBA projects, task forces and initiatives as designated by the Executive Director
  • Maintain calendars and schedule meetings for Executive Director, Assistant Executive Director, and Director of Finance & Administration, other Directors and for the BBA and BBF meetings of the BBA President.
  • Support BBA and BBF programs, as assigned.

The successful candidate will have strong analytical, organizational and project management skills; exceptional writing skills with attention to detail, possess ability to manage multiple projects independently, and strong communication and interpersonal skills to interact with volunteer leadership and senior staff. A college degree is required, and proficiency with Microsoft Office (Word, Outlook, Excel, and PowerPoint) is a must.

To be considered, a cover letter must accompany resume and be submitted to hr@bostonbar.org


PART-TIME Invoicing/Accounts Receivable Assistant

The Boston Bar Association (BBA) is a fast-paced, mission-driven membership organization that promotes the legal education, public policy, networking and public service initiatives of Greater Boston’s legal community.

The BBA is seeking a part-time Invoicing/Accounts Receivable Assistant to perform the accurate and timely processing of all invoicing/statement functions and processing of payments. Extraordinary attention to detail is essential to this position’s success.

This is a part-time position working 20-25 hours per week, hours may be flexible.

The successful candidate will possess the following qualifications/skills:

  • 3+ years of accounting related experience required
  • Proficiency with MS Office (Word, Outlook and Excel) required
  • 2 or 4 year accounting degree preferred
  • Experience with automated accounting or database systems is a plus
  • Exceptional attention to detail while giving careful thought and consideration to the context of the document/request
  • Strong analytical, organizational, and time and project management skills
  • Ability to prioritize tasks and manage multiple projects
  • Strong customer service skills to interact with both BBA Members and staff

To be considered, a cover letter and resume must be submitted to hr@bostonbar.org


Sponsorship Events Assistant

Leading professional association seeks driven, creative and highly organized individual to support all aspects of major events and corporate sponsor program. The Events and Sponsorship Assistant will provide support for the retention, recruitment and engagement efforts for a fast-growing portfolio of institutional sponsors including top law firms, consulting firms, technology companies, financial institutions, and more. The position will also be responsible for supporting the major events of the association, which range in size from 200 guests to over 1,000, and include inspirational award ceremonies, networking events and the signature fundraising gala.

This is an entry-level position, but the right candidate will gain significant experience with a wide range of responsibilities and work alongside upper management as part of a team to hit aggressive revenue goals

The successful candidate will possess the following qualifications/skills:

  • A college degree
  • Strong organizational, and time and project management skills
  • Exceptional attention to detail
  • The ability to manage multiple projects independently and as part of a team
  • Strong communication and interpersonal skills to serve as a liaison between volunteer leadership and senior staff
  • Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) are required
  • Knowledge of ADOBE suite software is a plus

To be considered, a cover letter and resume must be submitted to hr@bostonbar.org.


Programs Assistant

Leading professional association seeks driven and intelligent individual with exceptional interpersonal skills to support all aspects of a sophisticated portfolio of educational programs and events. Throughout the planning process, the program assistant will work with leaders from major firms, corporations, government agencies and non-profits. The right candidate will possess exceptional attention to detail and an ability to think on his or her feet in order to assure excellent member experiences and provide exceptional customer service.

This is an entry-level position, but the right candidate will gain significant experience working with upper management on issues related to the legal profession and non-profit management.

The successful candidate will possess the following qualifications/skills:

  • A college degree
  • Strong analytical, organizational and project management skills
  • Exceptional attention to detail
  • The ability to manage multiple projects independently and as part of a team
  • Strong communication and interpersonal skills to serve as a liaison between volunteer leadership and senior staff
  • Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) are required
  • Knowledge of ADOBE suite software is a plus

To be considered, a cover letter and resume must be submitted to hr@bostonbar.org.


Development Associate

Leading charitable foundation seeks goal oriented, and highly organized individual to execute high level fundraising campaigns and initiatives. The Development Associate will coordinate outreach and recruitment strategies for our high-level donor program focusing on acquisition of 10,000-50,000 gifts and pledges, in order to grow the endowment. The position will also be responsible for targeted fundraising campaigns to support strategic programs of its sister organization, the Boston Bar Association, particularly those related access to justice for low income individuals, diversity and inclusion and working with youth.

The right candidate will gain significant experience with a wide range of responsibilities and work alongside upper management to hit aggressive fundraising targets.


The successful candidate will possess the following qualifications/skills:

  • 2 years of experience in fundraising environment
  • strong attention to detail and organizational skills
  • strong communication and interpersonal skills to interact with volunteer leadership and senior staff
  • strong analytical skills
  • exceptional writing skills with attention to detail
  • possess ability to manage multiple projects independently and as part of a team
  • strong customer service skills
  • college degree is required
  • proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

To be considered, a cover letter and resume must be submitted to hr@bostonbar.org.


Benefits:

  • Paid vacation, sick, and personal leave
  • 401(k) retirement plan
  • Health insurance benefits
  • Dental insurance benefits
  • Life, AD&D and LTD insurance benefits