Membership Assistant

October 2019
The Boston Bar Association is seeking to fill the position of Membership Assistant. Although this is an entry-level position, the Membership Assistant is an integral part of the Membership team, assisting with maintaining data integrity in the BBA’s database, conducting telephone outreach, writing marketing copy, and executing logistics for marketing projects, including print and mail projects. This position will share front desk duty, welcoming members to the BBA and fielding calls as required.

The ideal candidate will have the following qualifications and skills:

  • Experience working with data entry, with exceptional accuracy and attention to detail
  • Excellent customer service skills over the telephone and in person
  • Ability to work independently, balance responsibilities, and follow through on tasks
  • Skilled writer and proofreader
  • Highly adept at internet research
  • Proficiency with Microsoft Office (Word, Outlook, Excel) is required
  • Desire to work in a dynamic and fast-paced nonprofit organization
  • College degree is strongly preferred

Interested candidates must submit cover letter along with a resume to hr@bostonbar.org


Digital Marketing Specialist

September 2019

The Boston Bar Association seeks a Digital Marketing Specialist to join our communications & marketing team. We’re looking for an exceptional writer/editor with experience in email marketing, social media, and web content who can work collaboratively and creatively with staff and volunteers to connect both the public and our membership of more than 13,000 lawyers and law students to our educational programming, community service projects and public policy work. We seek a team player who can manage several projects at once, execute deliverables on time, and collect and analyze results.

Responsibilities

  • Write and edit content for emails, website, social media, and other communications platforms; ensure that websites are up to date and present accurate and timely content
  • Coordinate campaigns, organization-wide emails, and digital newsletters to promote membership and member programs, increase revenue and member engagement, and disseminate public policy positions; report on results and make recommendations for refining messaging
  • Support internal and external online advertising programs
  • Other duties as assigned

Qualification and Skills

  • Bachelor’s degree with experience in digital marketing and social media
  • Exceptional writing and editing skills
  • Knowledge of email marketing tools and of social media best practices and success metrics, as well as related automation tools
  • Ability to create, track, and analyze effective email campaigns and strategies that target audience engagement, growth, and relationship building
  • Proficiency with Microsoft Office and the ability to learn new software programs quickly
  • Strong oral communication, interpersonal, analytic and time management skills
  • Strong work ethic and positive attitude

Application Requirements

To be considered for this growth opportunity, you must submit the following to hr@bostonbar.org or mail to Boston Bar Association, Attn: Hiring Manager, 16 Beacon Street, Boston MA 02108:

  • A resume that details your relevant qualifications, skills and experience
  • A cover letter explaining why you would be a good fit for the BBA and its work
  • A writing sample of one to three pages that clearly demonstrates your thinking and writing skills

This job description is intended only to provide general guidance.  It is understood that the position may evolve over time, and that additional or different duties may be added at management’s discretion.  It is the policy of the BBA/F to review and update job descriptions annually however updates or revisions may occur within a given year as indicated. 


Section Programs Assistant

September 2019

The Boston Bar Association is seeking to fill the position of Section Programs Assistant. This position ensures the proper administration of the BBA calendar of activities and provides guidance and administrative support for key volunteer groups including the Sections, Forums, and Industry Groups. Some early morning and/or evening hours are required for this position.

This is an entry-level position, but the right candidate will gain significant experience with a wide range of responsibilities and work alongside upper management.

The ideal candidate will have the following qualifications and skills:

  • strong organizational, and time and project management skills
  • exceptional attention to detail
  • possess ability to manage multiple projects independently and as part of a team
  • knowledge of ADOBE suite software is desired
  • experience with planning events and programs a plus
  • college degree is preferred
  • strong communication skills
  • proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

Interested candidates must submit cover letter along with a resume to hr@bostonbar.org


Office Manager

September 2019

The Boston Bar Association is seeking an Office Manager to oversee all aspects of office management including payroll and benefits administration.  This position will also support the Director of Finance and Administration in various functions, including managing the organizations’ physical infrastructure and systems maintenance and replacement.  Responsibilities include:

  • Manage day to day office operations including the office calendars.
  • Manage relationships with vendors, contractors and service providers to support office operations.
  • Ensure that a sufficient inventory of office and meeting supplies are on hand.
  • Prepare payroll, including reconciling time sheets, entering payroll with payroll vendor, recording changes, and maintaining payroll and benefit records.
  • Perform benefits administration, enrollments, changes and terminations; process required documents through payroll, insurance providers and third-party administrators to ensure accurate record keeping and proper deductions.
  • Remain up to date with changing employment and benefit rules and regulations and implement accordingly.
  • Maintain financial, administrative and HR files, according to appropriate regulations and policies.
  • Implement critical building and safety procedures including opening and closing procedures; evacuation drills and building security.
  • Manage maintenance and repairs for building and office equipment.
  • Implement office policies and procedures to guide the operation of the office and recommend new policies and procedures as necessary
  • Update employee handbook as necessary and coordinate annual employee performance and review process.
  • Coordinate personnel recruitment efforts, including phone screening, scheduling interviews and conducting new-employee orientations
  • Plan staff events and meetings
  • Communicate with staff to ensure that employees have information about benefits, office policies and procedures and information relevant to office operations
  • Perform other duties as required and assigned.

QUALIFICATIONS/SKILLS:

  • Associate degree or equivalent experience required
  • 2 -5 years of experience in office management
  • proven ability to build strong and successful relationships to effectively support and help colleagues
  • Ability to maintain high degree of confidentiality, professionalism, poise, tact, and diplomacy to accomplish work objectives
  • Must be goal oriented, with good verbal and written communication skills
  • Must possess strong attention to detail while managing multiple projects in a fast-paced environment
  • Proficient with MS Office, including Word, Excel, and PowerPoint required
  • Experience with ADP Workforce Now preferred

 Interested candidates must submit a cover letter with resume to hr@bostonbar.org.


Benefits:

  • Paid vacation, sick, and personal leave
  • 401(k) retirement plan
  • Health insurance benefits
  • Dental insurance benefits
  • Life, AD&D and LTD insurance benefits

The Boston Bar Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.